Vendor Sign-Up Link

 

$20.00 Non Refundable Application Fee. Application does not guarantee Acceptance. If vendor is accepted the Application Fee will be applied towards their Vendor Booth Fees.

 

Link to Vendor Application Landing Page 2020:

https://portal.conventionforce.com/?aid=235

 

Seabreeze Jazz Festival Vendor Rules & Regulations

Festival DATES & TIMES

April 23-26th, 2020

Doors open: Thursday & Friday 2:00pm /   Saturday & Sunday 9:00am

Show ends: 10:30pm All Dates

Vendors are required to be operational, ON SITE, IN THEIR BOOTHS:

 

Thursday, April 23rd, 2020:   12:00 pm noon - 10:30pm

Friday April 24th, 2020:          12:00 pm noon- 10:30pm

Saturday April 25th, 2020:     8:00 am- 10:30pm

Sunday April 26th, 2020:        8:00 am- 10:30pm

 

Vendor Check in and Setup Hours:

 

Tuesday, April 21st, 2020             9am - 5 PM

Wednesday, April 22nd, 2020       For select vendors only as assigned by event

Staff*  Vendor POS Training TBA

 

The Seabreeze Jazz Festival is a cashless event ***

Zero Tolerance Policy

 Vendors are REQUIRED to make all sales using the Intellipay Cashless System, taking payment ONLY off of wristbands in the form of cashless JAZZBUCKS.

 

There is a 25% Festival Commission and 8% City, County, State Tax that is deducted from Gross Vendor Sales.

 

 

POST Event Vendor Payment

 

Vendor payment will be electronically transferred to the Vendor’s bank account by Tuesday May 5th, 2020. Vendors will be required to submit an information form.

If Vendor fails to submit a form for electronic transfer then payment will be mailed.

ALL CHECKS WILL BE MAILED TO THE ADDRESS LISTED ON THE SUBMITTED 1099 FORM.  Payment will be sent post event, no in person pick up will be permitted.

 

Seabreeze Will Be Providing Vendors With:

Designated Space under Tent

Basic Bistro Lighting

Vendor Parking Passes and Vendor Wristbands Specified by booth size

Overnight booth security

FOOD vendor water hook up, gray tanks,

Listing of booth name, location, and products on Festival Phone App as well as Digital Promotions on the Stage Screens between acts

All vendor items must remain within the vendor space under tent, including signs and chairs.

 

The Seabreeze Jazz Festival WILL NOT be providing tables or chairs to vendors, vendors must supply their own.

 

Important Dates For Vendor Applicants

Friday January 3, 2020 by 11:59pm CST-----Application Deadline

[Submitting an application DOES NOT guarantee acceptance for the Seabreeze Jazz Festival 2020]

Friday January 24, 2020-------- 2020 Vendor Acceptance letters will be EMAILED to Vendors selected for 2020 from The Seabreeze Jazz Festival

 

All of Following are due by Friday February 7th, 2020 by 11:59pm CST

 1) Proof of Insurance (Liability and Automobile)

 2) FULL PAYMENT of Application fee and electricity fees

3) Vendor Final menu and pricing POS Submission Form with pricing  factored including TAXES and COMMISSION

4) Up to date W-9 Form

 

Menus received after February 7th will incur a $100 late fee. Booth Rental payment after February 7th will also incur a $100 late fee. If both Menu and Payment are late the total in late fees to be added will be $200.  Any Changes made to pricing or menus after original submission to the Seabreeze Jazz Festival will incur a $5 fee per item or price. If Menu and Full Payment (including late fees) are not received by, February 7th, 2020 then the Vendor will forfeit their opportunity to participate at the Seabreeze Jazz Festival 2020 and their accepted application will be voided for 2020.  No payment will be accepted after 2/14/20, no exceptions.

April 1st, 2020: Vendor must upload list of booth worker names to Convention Force Vendor Portal for Wristband Validation.

 

Set Up Dates: Tuesday April 21st and Wednesday, April 22nd, 2020 (9am - 5 PM) Check in appointment times will be distributed to vendors TBA

 

Take Down Dates: Monday April 27th, 2020 (8am-1pm), Check out times will be distributed to vendors TBA. Booth inspection will be required prior to vendor’s departure for cleanliness and an accurate 1099 form must be on file with Seabreeze Staff.

 

Payment: Tuesday May 5th, 2020

Vendor payment will be electronically transferred to the Vendor’s bank account by Tuesday May 5th, 2020. Vendors will be required to submit an information form.

If Information form for transfer is not submitted, vendor will receive payment by check in the mail, postmarked May 5th, 2020.